Peachjar Instructions for Outside Organizations

Procedures for Flyer Distribution to Families

Our district cooperates with community groups and organizations that sponsor activities of an educational/enrichment nature for students by distributing materials electronically via Peachjar to district families. As part of our efforts to be more environmentally friendly, embrace innovative technology, and maintain fiscal responsibility, we have transitioned from paper to electronic flyer delivery.

To request flyer approval, follow the steps below. Once approved, your flyer will be emailed to all parents. Paper flyers from outside organizations will no longer be distributed.
1. IMPORTANT: Read the WRSD Flyer Approval Policies in the next section below.
2. Visit Peachjar
3. Register as an Enrichment Provider (account type)
4. Upload your flyer for approval.

Your flyer will automatically be submitted to the district office. District staff will review the material and approve or deny based on the standards described below. Peachjar charges outside organizations a fee for this service that is typically much less than the cost to copy and deliver paper flyers to each school.

WHAT IF A FLYER IS DENIED APPROVAL

NOTE: If you are a parent group at one of our WRSD schools, these instructions do not apply.

Paper Flyers

If an organization wishes to provide paper flyers, the flyers must first be approved at the WRSD District Office. The organization can then deliver copies of the flyers to the district distribution center and they will be delivered via our district courier. Schools will place flyers at their front counter for students to pick up if they wish to. No paper copies will be given to teachers or staff to distribute to students for taking home.

Flyers sent to WRSD Staff Only

If you would like to send information to WRSD staff, you can select "for District Staff" during your flyer upload process. Material sent to staff should be information about possible student workshops or field trip opportunities, or availability of inexpensive or free, quality classroom materials.

Posters

Posters from outside organizations to be mounted for display on school grounds must first be approved by the WRSD District Office.

WRSD Flyer Policies - Outside Organizations

All flyers to be distributed must:

Support the basic educational mission of the district, directly benefit the students, or be of intrinsic value to the students or their parents/guardians.
Be in PDF format.
Contain font sizes not less than size 12.
Contain the name and contact information of the sponsoring party.
Include the following disclaimer suing exact wording not less than size 12 font, in both English and Spanish.

"DISCLAIMER: This activity is not a school-sponsored activity and is not endorsed by the school or the White River School District. The activities, products, or services advertised in this flyer are not endorsed by the school or the District.”

“DESMENTIDO: Esta actividad no está patrocinada por la escuela, y no está promocionada por la escuela ni el Distrito White River. Las actividades, productos o servicios publicitados en este panfleto no están respaldados por la escuela ni el Distrito.”

Flyers will NOT be approved that:

Are from for-profit organizations
Are lewd, obscene, libelous, or slanderous.
Incite students to commit unlawful acts, violate school rules, or disrupt the orderly operation of school.
Promote any particular political interest, candidate, party or ballot measure, unless the candidates or advocates from all sides are provided the opportunity to present their views to the students during school hours or during scheduled events.
Proselytize or position the district on any side of a controversial issue.
Discriminate against, attack, or denigrate any group on account of gender, race, age, color, religion, ancestry, national origin, disability, sexual orientation or other unlawful consideration.
Promote the use or sale of materials or services that are illegal or inconsistent with school objectives, including but not limited to, materials or advertisements for tobacco, intoxicants, and movies or products unsuitable for children.
Solicit funds or services for an organization, with the exception of solicitations authorized in Board policy.

Guide to Digital Flyer Success for Program Providers